Seasonal Heating & Cooling Inspection
Each checkpoint requires exactly one grade: Done, Not Done, or N/A. Each submission logs an isolated service visit linked directly to your CRM account.
Customer & Work Order Information
HVAC Equipment Specifications
New filter installed today
Inspection Checklist (7 Sections • 49 Items)
Select Done, Not Done, or N/AEvery item corresponds to official HVAC maintenance standards. Required for compliance and CRM warranty archiving.
General Safety
Electrical disconnects, gas shut-off valves, carbon monoxide, and physical safety guards.
Inspect high & low voltage disconnect switches and outdoor breaker
Critical Safety PointTest carbon monoxide (CO) levels around furnace / air handler and flue
Critical Safety PointInspect natural gas or propane shut-off valve, piping, and unions for leaks
Critical Safety PointVerify condensate overflow safety switch (float switch) trips properly
Inspect smoke alarms and CO detectors in mechanical room and adjacent zones
Verify proper equipment clearances from combustible materials (min 3 ft)
Inspect flue pipe and chimney draft for proper venting, corrosion, or blockage
Check equipment grounding and electrical bonding to code
Inspect equipment access panels, door interlock safety switches, and screws
Verify outdoor condenser fan guard and compressor protective grille integrity
Cooling System
Refrigerant charge, coils, compressor amp draw, and condensate drainage.
Clean or wash outdoor condenser coil and remove debris/foliage
Inspect indoor evaporator coil for biological growth, dirt, or fin damage
Check refrigerant subcooling or superheat against manufacturer specifications
Critical Safety PointInspect suction and liquid line insulation for deterioration or tears
Measure compressor running amp draw vs. rated RLA specification
Inspect contactor contacts for pitting, burning, or insect contamination
Test dual-run capacitor microfarads (compressor & fan MFD rating)
Clear and flush primary condensate drain line, P-trap, and test drainage flow
Inspect auxiliary drain pan, secondary drain line, and float switch
Check condenser fan motor bearings, blade balance, and secure set-screws
Heating System
Heat exchanger, burner assembly, ignition controls, and flame safety.
Inspect heat exchanger for cracks, rust perforations, or stress separations
Critical Safety PointClean and inspect main gas burner tubes, orifices, and crossover ports
Clean and test flame sensor microamp signal reading (target > 1.5 µA)
Inspect hot surface igniter (HSI) resistance or spark electrode gap
Test primary high-temperature limit switch and rollout switches
Inspect draft inducer motor operation, pressure switch tubing, and amp draw
Verify gas manifold pressure with manometer (W.C. rating)
Inspect electric auxiliary heat strips, sequencers, and thermal cutouts (if heat pump)
Electrical System & Airflow
Blower wheel assembly, static pressure, and motor capacitor readings.
Inspect blower assembly, blower wheel cage, and clean motor housing
Measure total external static pressure (TESP) across return and supply plenums
Critical Safety PointTest blower motor capacitor and measure operating full-load amperage (FLA)
System Inspection & Additional Services
Filtration, ductwork, thermostat calibration, line voltage, and IAQ add-ons.
Inspect air filter condition, record size/MERV rating, and replace/clean
Calibrate thermostat, test heating/cooling cycle staging, and check battery
Measure incoming supply line voltage under operational load
Inspect supply and return duct connections for air leakage or disconnected joints
Inspect dampers, motorized zone valves, and zone controller board (if zoned)
Inspect whole-home humidifier, water panel pad, and solenoid operation (if installed)
Inspect UV germicidal light bulbs, ballast, or electronic air cleaner (if installed)
Check crankcase heater operation on outdoor heat pump / AC unit
Inspect electrical wiring harness, wire nuts, and terminal strip torque
Perform visual duct static balance & return register velocity check
Customer Education
Filter replacement intervals, smart thermostat programming, and maintenance schedule.
Review proper air filter replacement schedule and recommended MERV rating with customer
Demonstrate thermostat programming, eco settings, and seasonal mode changes
Explain identified component wear, age considerations, or preventative repair needs
Provide seasonal maintenance plan options, warranty status, and emergency shut-off briefing
Post-Completion
Operational cycle test, workspace cleanup, access panel resealing, and homeowner sign-off.
Run system through a full heating and cooling cycle; verify delta-T temperature split
Critical Safety PointVerify all service panels, latches, electrical covers, and disconnect lids are sealed
Clean and vacuum work area around indoor unit and remove outdoor service debris
Affix signed maintenance inspection tag to equipment with service date & technician ID
Overall System Condition & Recommendation
Select overall health state for customer record and follow-up dispatch.
System running within manufacturer tolerances. Ready for seasonal demands.
Operational with component wear, weak capacitor, or recommended preventative parts.
Critical safety violation: cracked heat exchanger, high CO, or gas leak. System isolated.
Notes on capacitor MFD, delta-T split, amp draws, or suggested repairs.
Homeowner concerns regarding hot/cold spots, noise, or indoor air quality requests.
Inspection Photo Documentation
Attach photo proof of condenser, evaporator, capacitor tester readings, filter state, or defects.
Tap to take photo or upload from device
Supports camera capture on mobile, JPG, PNG
Signatures & Work Verification
Draw technician and customer sign-offs below using touchscreen, trackpad, or stylus.
Certified HVAC Technician
Legally binding electronic signature for HVAC service record.
Customer / Authorized Representative
Legally binding electronic signature for HVAC service record.
Review inspection report, print copy, and transmit directly to CRM contact timeline.
